Hampshire Athletics Annual General Meeting
Friday 1 March 2013, 7:30 p.m.
Park Suite, Fleming Park Leisure Centre, Eastleigh

Download Minutes as Word document
Download Minutes as PDF

Present:

19 attendees (names in county file)

Apologies:

8 apologies (names in county file)

AGM decisions and reports for 16 March 2012 were accepted.

1. Retiring President: Christine Weeks

Christine enjoyed her year immensely as President. Her full report can be downloaded:

Download full President's Report as a Word document
Download full President's Report as a PDF

2. Secretary: Mike Williams

Download Secretary's Report as a Word document
Download Secretary's Report as a PDF

Retirement letter received from Sheena Fitzmaurice:

After 33 years as Hampshire Women's Team Manager, Sheena has decided to retire. Sheena has been a wonderful ambassador for athletics in Hampshire, her professional approach and love of the sport has ensured the very prestigious successes that Hampshire athletes have enjoyed over many years.

Everyone present wished Sheena a very happy retirement, and hoped to see her and her husband John at future events, as spectators though, not having to do all the hard work!

3. Treasurer: Richard Dean

Download Treasurer's Report and Balance Sheet as a Word document
Download Treasurer's Report and Balance Sheet as a PDF

Richard thanked Mike Barratt for all his assistance over the past few months with the handing over of the accounts to him, he has been a great help and his advice and support has been very much appreciated.

4. Finance and Sustainability Group: Michael Coker

Download Finance and Sustainability Group Report as a Word document
Download Finance and Sustainability Group Report as a PDF

Mike Barratt felt it was crucial that everyone should be made aware of changes re future funding for The Hampshire Network. Please see below his verbal report:

  • During the last few years all disciplines within the sport in Hampshire have been enormously successful, in no small part due to the efforts of Clubs, coaches, volunteers and officials encouraging athletes at all levels to perform at their best.
  • During the last nine years the sport has also had the benefit of a paid Athletics Development Officer funded initially by UK Athletics and in the last three years by England Athletics through the Network scheme.
  • The Hampshire Network costs approximately 40K a year to run and regrettably the funding will no longer be available at previous levels. Whilst with a degree of certainty half of this figure can be raised annually, raising the remainder presents a significant problem. There are reserves available to maintain the Network through to March 2014.
  • Thereafter all Hampshire clubs, particularly the track and field clubs, need to decide whether they want to retain the professional support they have enjoyed over the last nine years.
  • Without such support Clubs must understand what they potentially have to lose:
    1. The Saucony sponsorship
    2. A vibrant Sportshall league where costs have been driven down and National success has been achieved.
    3. A county wide coaching scheme which assists and develop both talented athletes and coaches each winter. This names just three of the numerous benefits all Hampshire Clubs have gained from having professional support.
  • Decisions will need to be taken before the end of 2013 to determine the way forward and whether athletes in Hampshire are prepared to pay a very modest sum, each, to maintain the County's recent success.

This important issue raised by Mike needs to be discussed in full, so it will be an agenda item at the next committee meeting in May.

5. Increase to affiliation Fee

A lengthy discussion took place regarding increasing the clubs' affiliation fee.

It was unanimously agreed that this should be increased to 100 from 2014 onwards.

6. Discuss and vote on a proposal to send an invitation to the Mayor of Coutances for a team to compete in a XC event in Hampshire

This item is to be carried over to the committee meeting in May.

7. Annual Reports

Annual reports were circulated by:-

Technical Officials - Eileen and Terry Williams

Download as document Download as PDF

Cross-Country Championships - Pam Rogers

Download as document Download as PDF

Sportshall - Michael Coker

Download as document Download as PDF

Road Running - Colin Goater

Download as document Download as PDF

Development - Michael Coker

Download as document Download as PDF

Team Managers - full results are published on the website www.hampshireathletics.org.uk

The retiring President Christine Weeks, thanked all of the Officers and Team Managers for their dedication and extremely hard work to ensure the continued success of Hampshire Athletics.

8. Election of President and Officers

It was unanimously agreed that Mary Axtell be elected as President.

All of the other officers and team managers (who were willing to stand again) were elected en bloc.

Please see details below.

Dates for your Diary

Committee meetings will be held on:-

Friday 10 May 2013
Friday 12 July
Friday 13 September
Friday 8 November
Friday 10 January 2014

Park Suite, Fleming Park Leisure Centre, Eastleigh, at 7.30 pm

Hampshire Athletics
President, Officers and Team Managers elected for 2013/14

President
Mary Axtell
Chair
Colin Goater
Vice Chair
vacant
Secretary
Mike Williams
Treasurer
Richard Dean
Administrative Secretary
Christine Weeks
Technical Officials Secretaries
Eileen Williams
Terry Williams
Cross Country Championship Secretary
Pam Rogers
Track and Field, Multi Events & Quadkids Championship Secretaries
Mike Williams
Richard Dean
Christine Weeks
Sportshall
Michael Coker
Development Officer
Michael Coker
Road Running
Colin Goater
Team Managers for Men, Women and Young Athletes
Colin Goater
David Churcher
Kate Longhurst
Graeme Lowndes
Brian Fisher
David Vosser
Tim Wilding
(Track and Field Team Managers needed for Senior Men, U13 Boys and U13 Girls)

Download Minutes as Word document
Download Minutes as PDF