Hampshire Athletics Annual General Meeting
Friday 7 March 2014, 7:30 p.m.
Park Suite, Fleming Park Leisure Centre, Eastleigh

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Present:

10 attendees (names in county file)

Apologies:

12 apologies (names in county file)

Everyone connected with Hampshire Athletics have been so saddened to hear that Graeme Lowndes passed away in January. Graeme was involved with Winchester & District AC since the 1990's and had been a Hampshire Team Manager for several years. In particular, he helped organise the Hampshire teams that have visited Coutances in France every November for 30 years and the return visit of the French athletes to Portsmouth last October. He will be greatly missed.

A minutes silence then followed in memory of Graeme.

AGM decisions and reports for 1 March 2013 were accepted.

1. Retiring President: Mary Axtell

Mary enjoyed her year immensely as President. Her full report can be downloaded:

Download full President's Report as a Word document
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2. Election of President and Officers

It was unanimously agreed that Pam Rogers be elected as President.

Pam was unable to attend the AGM, please see her message below.

Please accept my apologies for not attending the AGM this evening and also not being present to accept the honour of appointment as County President. I have been part of athletics in Hampshire as an athlete and official for many years, and realise how vital the work is that we do with athletes in Hampshire. We are one of the strongest counties in the country and to represent that strength is, as I said, a huge honour. Be assured that I will do my best to uphold the traditions of Presidents past, names that I am pleased to join.

All of the other officers and team managers (who were willing to stand again) were elected en bloc, and Mary Axtell kindly agreed to be Vice Chair. Please see details below.

3. Secretary: Mike Williams

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4. Treasurer: Richard Dean

Download Treasurer's Report and Balance Sheet as a PDF

Mike Barratt, one of the auditors, was unable to attend the AGM and sent his apologies, but he wanted to ensure that Richard was complimented and thanked on the presentation of the accounts, they were easy to audit, and in very good order.

A question was asked why the 'Grand Prix' events are not shown on the county's accounts. These events are managed by Michael Coker (Athletics Coaching and Performance Officer) via Hampshire County Council. Michael is also a member of the Finance and Sustainability Group, and these events are staged in conjunction with the Saucony Sponsorship partnership agreement. Michael reported that budget details are produced for each event.

5. Finance and Sustainability Group: Michael Coker

Download Finance and Sustainability Group Report as a Word document
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6. Annual Reports

Annual reports were circulated by:-

Technical Officials - Eileen and Terry Williams

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Cross-Country Championships - Pam Rogers

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Sportshall - Michael Coker

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England Athletics - Christine Benning

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Road Running - Colin Goater

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Development - Michael Coker

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T & F Championships - Richard Dean, Mike Williams & Christine Weeks

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Team Managers - full results are published on the website www.hampshireathletics.org.uk

Colin Goater (Chair) ended the meeting by thanking the retiring President, Officers and Team Managers for their commitment to ensure the continued success of Hampshire Athletics.

Dates for your Diary

Committee meetings will be held on:-

Friday 9 May 2014
Friday 11 July
Friday 12 September
Friday 14 November
Friday 9 January 2015

Park Suite, Fleming Park Leisure Centre, Eastleigh, at 7.30 pm

Hampshire Athletics
President, Officers and Team Managers elected for 2014/15

President
Pam Rogers
Chair
Colin Goater
Vice Chair
Mary Axtell
Secretary
Mike Williams
Treasurer
Richard Dean
Administrative Secretary
Christine Weeks
Technical Officials Secretaries
Eileen Williams
Terry Williams
Cross Country Championship Secretary
Pam Rogers
Track and Field, Multi Events & Quadkids Championship Secretaries
Mike Williams
Richard Dean
Christine Weeks
Sportshall
Michael Coker
Development Officer
Michael Coker
Road Running
Colin Goater
Team Managers for Men, Women and Young Athletes
Colin Goater
David Churcher
Kate Longhurst
Brian Fisher
David Vosser
Jamie Broadey
Aaron Bennett
Kathy Bailey
(Track and Field Team Manager needed for U17 Women - since the AGM this has been filled by Aaron Bennett)

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