Hampshire Athletics - Executive Committee
Minutes of meeting held on Friday 12 July 2013
Fleming Park, Eastleigh

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Present:

Mike Williams (Secretary), Christine Weeks, Michael Coker, Graeme Lowndes, Mary Goater, Reg Eade, Christine Benning, Colin Goater (Chair), Richard Pearson, Mike Barratt, Mary Axtell (President), Betty Tabor, Richard Dean (Treasurer), Alan Cropp, Sheena Fitzmaurice, John Fitzmaurice, Cliff Manton (Hedge End RC)

Apologies:

Tim Wilding, John Lofts, Pam Rogers, David Churcher, Eileen Williams, Terry Williams, David Vosser

A tribute to the late Doreen Old by President of Hampshire Athletics, Mary Axtell

Before starting the meeting tonight I would like us to pay tribute to Doreen Old who sadly passed away last Saturday, aged 91 years. Doreen was currently Chairperson, a Past President, and Life Vice President of Hampshire and was also President of Southampton AC. Doreen was a fiercely loyal supporter of Hampshire Athletics and her club for decades, and was one of the founders of the Hampshire Women's Amateur Athletic Association. Doreen was always a very willing committee member serving in a variety of capacities, and enjoyed many years of officiating at Southern Area, County, Club and Schools events. Doreen always reflected modesty in her many achievements, and I am sure her recent 'Service to Sport' award made her and her family immensely proud. We must thank our 'lucky stars' that we worked alongside Doreen and had many years of her friendship, and we really appreciate the huge contribution she made to athletics in her long life.

Mary then asked the attendees to stand and join in a minute's silence to remember our dear friend and colleague, Doreen.

Doreen's funeral will be on the 23 July. Betty Tabor kindly gave details of the arrangements to all present.

Minutes from Meeting on 10 May 2013:

Minutes accepted.

Matters Arising:

Re Funding for Future Professional Support:

The meeting with Julie Amies at HCC has been postponed.

Re Finance and Sustainability Sub Group:

Please see below report and recommendation from Mike Barratt.

The minutes of the May Executive outlined the benefits that Clubs gained by affiliating to Hampshire Athletics.

In round figures the Network costs 40K per annum to operate. In the past this has been financed, largely, by a Grant from England Athletics. However in recent years this Grant has been decreasing and in 2013 and 2014 will only be 10k p.a.

We as a Network have been and continue to seek other sources of Income to finance our activities, Saucony sponsorship now provides 5K pa, a Grant from HCC a further 5K.

Now that all Hampshire athletics events are self financing, and indeed make small surpluses, I request that Hampshire Athletics increases its contribution to the Network from 1500 to 5K pa with immediate effect. (*please see decision below)

By careful housekeeping the Network will have financial resources to continue to the end of 2014. However, if the Network is to continue its extremely valuable input into the success that all aspects of the sport in Hampshire enjoy secure ongoing, regular Income is essential.

*A vote was taken and it was agreed to pay this year the additional contribution to the Network as requested.

Re Treasurer:

A grant up to 750.00 from England Athletics was applied for. Christine Benning to ask if this was approved.

The attendees were delighted to see Richard Dean (Treasurer) at the committee meeting, and that he had made a full recovery. Richard was thanked for all his hard work with regard to the final plans required for the T & F Championships, he did this working on his laptop by his hospital bed! Superb dedication!

Re Invitation to team from Coutances:

Colin Goater will liaise with Graeme Lowndes, further details to be sent to the French Officials. Graeme will update progress at the meeting in September.

Secretary: Mike Williams

Letter received from Sheena Fitzmaurice thanking everyone for the flowers and gifts presented to her at the T & F Championships, following her retirement as SW Team Manager. Sheena wished Hampshire Athletics every success for the future.

Email received from Sheena Fitzmaurice, her brother John Lofts has a new address, if you would like these details please

Email received from Eileen and Terry Williams with regard to Paul Slater who for many years was a Hampshire AA Official, unfortunately Paul has been diagnosed with a serious illness, although he is very positive about the outcome. Please for Paul's contact details.

Letter from SEAA regarding suggested changes to Inter County Matches. Team Managers to be consulted, and Mike will then reply with the county's views.

The CAU AGM will take place on the 24 August at Bedford.

Treasurer: Richard Dean

Download Treasurer's Report (PDF)

Finance and Sustainability Sub Group: Michael Coker

Regular communications take place with the sub group members, and an update will be made at the next meeting in September.

2013 Track & Field Championships: Richard Dean, Mike Williams and Christine Weeks

Multi-Event Championships: 10k Road Race: Quad Kids Events: 6 May 2013

Track and Field Championships: 25 and 26 May 2013

Download Track & Field Championships Report as Word document
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Cross Country Championships: Pam Rogers, Championship Secretary

The date for the championship will be 4 January 2014, venue, Eastleigh. Planning has started and Pam will update progress at the next meeting in September.

Team Managers

There is still a need to appoint a Senior Men's T & F manager, although there has been a very positive response made to take on this role, it is hoped therefore that a manager will be appointed in time to enable a team to compete in the Inter Counties.

Joint Technical Officials Report: Eileen & Terry Williams

Both the County and County Schools Championships were successfully run although from the Meeting Reports received from Chief Officials there were some concerns regarding the Mountbatten facilities which have been forwarded to Mike, Chris and Richard. We have Officials Appointed for the Saucony Hampshire Grand Prix on Wednesday next and hope for better weather than last year.

We have now completed our sweep up of those who had not attended a UKA Health & Safety Course and for those who have not attended one, they will lose their Licence from end of July.

As far as Courses are concerned we have still not received any details of the Level 1 Course run at City of Portsmouth AC but understand that a number of these Assistant Officials officiated at a recent League Meeting although we have not received their names from England Athletics despite reminders! We would also point out that we have now seen evidence that one Club in particular is using non-qualified Officials to act as Referees which does give problems with UKA's Health & Safety Policy. We are aiming to hold Level 2 Courses in the Autumn and will be circulating Clubs next month with details and trust that they will support the Courses!

There is now an updated system with DBS applications in that DBS will only send the certificate to the Applicant and the onus is on the Official to send it to UKA Welfare otherwise their Licence renewal will not be issued. This will obviously affect Coaches as well but we don't know how/whether they have been advised. We have circulated to all Hampshire Officials including Endurance.

We have also been advised that at the UKA Technical Advisory Group meeting held last week it was agreed that the 2014 UKA Rule Book would implement the changes to weights proposed by the IAAF (detailed in the table below). Obviously Stadia, Clubs, Coaches and Officials will need to be aware especially with regard to obtaining equipment.

Javelin U17 Women and U15 Girls 500 grms (previously 600 grms)
  U13 Girls Remains at 400 grms
Shot U17 Women 3 kg (previously 4 kg)
  U15 Girls 3 kg (previously 3.25 kg)
  U13 Girls Remains at 2.72 kg
Hammer Under 17 Women 3 kg (previously 4kg)
  Under 15 Girls Remains at 3 kg
  Under 13 Girls Remains at 3 kg

Road Running Report: Colin Goater

Hedge End Running Club was formed in November 2012, and they run in the Hedge End, Botley and West End areas of Southampton. A friendly club catering from serious road athletes to beginners, Cliff Manton (Chairman) was delighted to report that they now have 134 members. The club will be visited by Christine Benning from England Athletics shortly.

The first race of the 2013-2014 season for the Hampshire Road Race League will be the Overton 5 on September 7th. Full details available at - www.hrrl.org.uk

Sportshall: Michael Coker

A planning meeting will be arranged shortly to discuss arrangements, venues and dates for the 2013/14 League.

Development: Michael Coker

The 'Hampshire Grand Prix' event at Basingstoke, taking place on the 17 July has already attracted 400 entries. This promises to be a wonderful show-case track and field athletics event in the South of England.

The second 'Grand Prix' event will take place on Sunday 15 September 2013 at Southampton, incorporating the Doreen Old Open Meeting. Details available on the county website - www.hampshireathletics.org.uk

Michael also reported that successful development initiatives take place throughout the county on a regular basis. Please contact Michael for further details at - michael.coker@hants.gov.uk

England Athletics: Christine Benning

Tom Lavender from Nova International has contacted Christine regarding their Great Schools Sprints programme which they want to develop in local schools, with a competition and then a master class on Friday 25 October. Tom is very keen to link with local clubs and coaches in the Portsmouth Area. Christine has contacted the relevant Secretaries' and Development Officers' and a meeting will take place on Monday 22 July.

England Athletics 'latest news' is available to download on the county website - www.hampshireathletics.org.uk.

Christine can be contacted at - cbenning@englandathletics.org

AOB:

None.

Dates for your Diary

Committee meetings will be held on:-

  • Friday 13 September
  • Friday 8 November
  • Friday 10 January 2014

Park Suite, Fleming Park Leisure Centre, Eastleigh, at 7.30 pm

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