Hampshire Athletics - Executive Committee
Minutes of meeting held on Friday 13 November 2015
Fleming Park, Eastleigh

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Present:

Colin Goater (Chair), Mike Williams (Secretary), Mary Axtell (Vice Chair), Richard Dean (Treasurer), Mary Goater, Michael Coker, Jackie Tobin, Eileen Williams, Terry Williams, John Fitzmaurice, Sheena Fitzmaurice, Alan Cropp, Betty Tabor, Pam Rogers

Apologies:

Kate Longhurst (President), Richard Pearson, Christine Weeks, Mike Barratt, Tim Wilding, David Howells, David Churcher, Dave Vosser

Minutes from Meeting on 11 September 2015:

Minutes accepted.

Matters Arising:

No matters arising.

Secretary: Mike Williams

Email received from David Howells (WRR) expressing concern over affiliation fees.

EA will increase individual membership fees by 1 from April 2016, club and county fees remain unchanged.

Proposed Senior Inter-Counties clashes with an SAL match the day before. Proposed to move to the following week (July 17th), provided there is no clash. Secretary to contact Kent AC who are due to host the U17 IC fixture. Jackie Tobin to enquire if the Basingstoke track is available on this date.

Message from Dave Vosser, arrangements for SEAA Inter Counties on 12th December are in hand, full teams will be published by Tuesday 24th November.

Treasurer: Richard Dean

Download Treasurer's Report (PDF)

Update on Proposed Changes re Affiliations

Proposal is that fees be based on number of athletes rather than per club. A questionnaire has been circulated to all club attendees at the recent meeting.

Finance and Sustainability Sub Group: Michael Coker

The group have not met since the last meeting but there will be a meeting next week.

Cross Country Championships - 9 January 2016: Pam Rogers

Pam thanked Colin for all his work with John Osman and Malcolm Price in creating a course at Fairthorne Manor, the management are very keen for us to host the championships there. Pam also thanked Colin for negotiating reduced costs - costs include the use of a floored marquee with electricity.

The only concern is over limited parking. There are 150 spaces allocated on site. Talks are taking place with a nearby industrial estate. Officials, spectators and athletes to be encouraged to car share.

NO DOGS WILL BE ALLOWED ON SITE. NO SMOKING IS PERMITTED ON THE SITE.

Thirty entries have been received to date.

Track & Field Championships: Richard Dean, Mike Williams and Christine Weeks

Multi Events Championships and Quadkids, will be held on the 2 May 2016 at The Mountbatten Centre, Portsmouth.

Track and Field Championships May will be held on May 14th/May 15th 2016 at The Mountbatten Centre, Portsmouth

Terry Williams to book Photo Finish and EDM for T&F Champs

Team Managers:

No reports

Hampshire Schools: Eileen Williams

A full programme is under way starting in two weeks time, officials have been appointed. Possibility that the Inter Counties will be staged at Popham Airfield.

Technical Officials Report: Eileen and Terry Williams

With Alison Friend we held Officials Level 2 Courses for Track & Field in Jersey on 1st November which were very successful and they have asked for a Mentoring session at their Open Meeting in April. Provisionally Mike Barratt will go over with Alison and Ian Friend. They are also looking at supplying Officials for the County and County Schools Championships. This is a great improvement with Paula Allbut and Tara Woodward now having taken over the Officials organisation and Training. We also held Courses for all 4 Disciplines at Andover on 8th November with 30 attending and our thanks to Alison Friend, Steve Snodden, Steve Baldwin and Janet Smith for Tutoring.

We are pleased to say Alison was presented with the South East Official of the Year award at Basingstoke, well deserved, but unfortunately we only found out about this by chance so were unable to attend! We have just sent out our 6 monthly Newsletter which includes the details of Alison's Award.

The Officials Committee met near the end of October and made all the Hampshire and Schools Cross Country Appointments. Our thanks go to Richard for putting these on the website. We had some shortages for the County Championships so put out a 'blanket' email through Trinity and had a tremendous response to such an extent we had to decline some offers. Disappointingly we only had one response from solely Endurance Officials and he was in Australia!! We still have shortages at some of the County Schools events but these are slowly being resolved. We are liaising with Pam to see whether a Level 2 Endurance Course can be put together in the Spring/Summer as there is some interest.

At the Committee Meeting there was concern at the aggressive attitude by some people towards Officials when they do not agree/accept decisions. After discussion the Committee have come up with a way forward which will be discussed at this evening's Executive Meeting.

We have summarised the Meeting Reports from the Track & Field and Multi-Events Championships and forwarded this to Christine, Mike and Richard. Mostly it was positive with only small matters to look at, mainly the Stadium facilities.

An article on Respect was circulated following an incident at a recent cross country. To be circulated to all clubs, Richard will also display on the website.

Road Running: Colin Goater

Next HRRL is Gosport Half Marathon on Sunday 15th November, awards for last season will be presented at this race. The next RR meeting is at Eastleigh on Monday 16th November. All details and results available on: www.hrrl.org.uk

Sportshall: Michael Coker

The first fixture was held at Andover on 18th October with a new format and almost 200 children in attendance. Presentation was made to Carol Quinn for her outstanding services to sportshall. Next fixture is also at Andover on 22nd November.

Remaining dates and fixtures:

  • 24 January 2016 - League Match 3 - Portsmouth Mountbatten Centre
  • 28 February 2016 - Regional U11 'Fun in Athletics' Championships - Burgess Hill
  • 6 March 2016 - Regional U13/U15 Championships - Burgess Hill
  • 13 March 2016 - League Match 4 - Portsmouth Mountbatten Centre

Development: Michael Coker:

Coaching Days

The first coaching day was held at Portsmouth on 3rd October with 75 athletes and 20 coaches in attendance. The next squad day will take place at Andover on Saturday 1st November.

Hampshire Talented Athlete Scheme

The scheme has attracted 225 applicants for grant funding, a high percentage of these applicant come from athletics.

England Athletics: Christine Benning

Christine's latest report will be published on the county's website.

email address for Christine is:- cbenning@englandathletics.org

Agree date for AGM

It was agreed to hold the AGM on Friday 4th March, secretary to book.

Nomination for President 2016/17

Terry Williams proposed Mike Neighbour (Aldershot)

Mike Williams proposed Carol Quinn (Basingstoke)

A.O.B:

Terry mentioned that Jersey had joined the Alder Valley League.

Dates of next meetings:

8 January 2016
AGM - 4 March 2016

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