Hampshire Athletic Association Executive Committee meeting
Minutes of meeting held on Friday 13 January 2012
Fleming Park, Eastleigh

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Present:

Alan Ive, Pam Rogers, Mike Williams (Secretary), Steve Squires (Treasurer), Colin Goater (Chair), Christine Weeks, Reg Eade, Mike Coker, Alan Cropp, Graeme Lowndes, Betty Tabor, Doreen Old (Vice Chair), Eileen Williams, Terry Williams, Mary Goater, John Lofts, Sheena Fitzmaurice, John Fitzmaurice, David Vosser.

Apologies:

Richard Dean, Christine Benning, David Churcher, Mary Axtell, Mike Barratt, David Stenson.

Before the meeting started Colin Goater again pointed out that he would not be seeking re-election as Chairman at the forthcoming AGM.

Minutes from Meeting on the 11 November 2011:

Accepted.

Matters Arising:

Re AOB: The South of England Long Service Awards were presented to:- John Miller, Tony Bateman and Ernie Chambers

Correspondence:

Request for Hampshire to host the U17 T&F Inter Counties. As this is a very busy year with the Olympics, fixture congestions, and many other commitments, regrettably HAA have to say no to this request. Mike Williams to reply.

Proposed UKA Youth Development League in 2013. Road Shows will be taking place and the closest ones at present are being held are in London or Taunton; however it is hoped that a road show will be arranged in our area. Website address is :- www.ukydl@uka.org.uk

The CAU T & F Championships in Bedford will now be held in August.

Richard Dean reported re the county website - www.athletics.hampshire.org.uk that:-

On the website, we average about 200 visitors and 700 page views per day. On the Sunday after each Hampshire League match, this goes up to 2000 visitors and 8000 page views, and on the day of the Cross-Country Championships, we had over 3000 visits and 10000 page views, our busiest day since I started monitoring the site. The days before and after each League match and the days around Sportshall matches are also about twice as busy as normal.

Treasurer:

Income and Expenditure Account report circulated. Steve Squires reported we had a 270 surplus. Steve pointed out that things were now moving in the right direction, future events must break even and even make a profit!

Colin Goater to contact the six Road Running Clubs who still have not paid their affiliation fee.

A discussion took place with a proposal from the Finance and Sustainability Sub Group to increase clubs' affiliation from 2013. After much debate Pam Rogers proposed and this was seconded by David Vosser that the increase should be the same for all clubs, this was agreed. Therefore the proposal for the affiliation to increase to 75 from 2013 will be added as an item to the AGM agenda.

Colin Goater reported that in future the Hampshire Road Running League would be self funding. He clarified that the league would pay for League medals etc. but that the County would remain responsible for the Marathon Champion medals which were not purely for League clubs i.e.Liss Runners, Guernsey Island AC and Jersey Spartans. The HRRL Secretary Graham Coleman will be writing to all the relevant affiliated clubs with full details.

Finance and Sustainability Sub Group:

Michael Coker and colleagues had two meetings with the Saucony UK Marketing Director in late 2011. The meetings were very productive and have resulted in Saucony and Hampshire Athletics announcing a 3 year Partnership Agreement effective 1st February 2012. (Saucony is the UK's fastest growing running brand). Prime agreed areas of cooperation include the County Cross Country Championships, Hampshire 10K, Track & Field County Championships, and a Hampshire Athletics 'Grand Prix' in Basingstoke on 18 July 2012, to coincide with the appearance of the Olympic torch in the County. An annual cash payment will be made to Hampshire AA, with some of the above events underwritten, and prizes donated. Saucony will 'appoint' a sports retailer for each event.

Hampshire AA made a small surplus of 200+ in 2011, the first profitable year since 2008, after substantial losses were sustained in 2009 and 2010. This is largely attributable to implementing the recommendations of the Finance & Sustainability Sub Group.

Christine Benning reported that England Athletics could contribute 2.5K towards purchase of electronic timing - providing an order is placed prior to 31.03.2012.

Action:- Ensure full debate including maintenance/storage issues

Cross Country Championships: Saturday 7 January 2012 - Dibden Inclosure

Pam Rogers thanked everyone who assisted her to ensure that the day went so smoothly, there were record entries and a record turnout, and the weather was fine and dry! Special thanks must go to Richard Dean for all his excellent work. Also a huge thank you to Hardley Runners club members, who with their hard work ensured the championships were a great success.

Mention was made about the possibility of staging the championships at Popham. Pam will investigate this and report back.

Track and Field Championships:

The dates for 2012 are:-

Multi Events and U 11's events: Monday 7 May
Track and Field Championships: Saturday / Sunday 12 & 13 May

Venue: Mountbatten Centre, Portsmouth

A 10k Road Race will be taking place on the 7 May. A meeting will be held shortly with the key organisers. Entry forms to be produced asap.

There are possible rule changes taking place for the younger athletes. Eileen and Terry Williams will ensure that Alan Ive is kept up to date with any decisions.

Larger cabins are required for the photo finish team, Colin Goater will pass the details of a PA company to Eileen and Terry Williams to investigate possible hire.

Team Managers:

The 29th Coutances International XC held on the 20 November was very successful. Results are available on the county website.

The Southern Inter Counties XC took place on the 10 December. Full results are available on the county website.

Teams are being selected for the CAU taking place on the 10 March in Birmingham.

Team managers to be elected at the forthcoming AGM in March.

Joint Officials' Report from Eileen and Terry Williams:

We held a Level 2 Course in Winchester on 27th November with 38 attendees although not all Hampshire and our thanks to our Tutors, Janet Smith, Alison Friend, Steve Baldwin and Steve Snodden.

We will be sending out availability requests for 2012 to all Officials who have responded to us over the last 2 years within the next week and are just awaiting final Inter County dates. We have arranged an Officials Committee meeting in March to make the final selections and will then send out the details. At that point we will also publish the new Officials Directory.

Our congratulations go to Janet Smith, Jemma Bates and Roger Doust on being promoted to Level 3 which means they will now be on the list for National appointments.

We have booked the photo finish from HS Sports and two EDM units from Tony Sach for the T & F Championships. As far as seeding is concerned we now have information from Simon Fennell which we have circulated to those involved with the Championships. Much of it we do not need but Richard Dean has said that he thinks he can put a programme together to cover the basics we would require. We would suggest a group be formed to include Richard, Alan, Colin and ourselves which should cover all aspects.

We had our annual fruitful meeting with Michael Coker last week and finalised dates and future meetings. Our thanks to Michael for his support especially with our annual Officials 'Get Together' on 30th March at Basingstoke Hockey Club again.

As far as rule changes are concerned we have made enquiries as if any are going through then they could have an effect on the County Track & Field Championships. Eileen has up to date information.

Road Running:

Colin Goater updated the meeting on the Licensing System to be used by UKA from the 1 April. He and Kathy Bailey the existing County Licensing Officer would be attending a meeting with UKA to establish how the SE Regional Panel would operate. However it was hoped that Hampshire would continue to use Race Referees. Details of Race Scrutineers qualifications are available on the UKA website.

For full and up to date HRRL details, including race results, visit: www.hrrl.org.uk.

Sportshall 2011/12:

The first two Hampshire Sports Hall League matches at Fleming Park on 16 October & 20 November 2011 were tremendous successes. Encouragingly there is an increased team entry with teams from Winchester, Southampton, Portsmouth, IOW, New Forest Juniors, Andover, Aldershot, Overton, Havant and Mountbatten School, and approximately 200 athletes at each event.

Development:

The second 2011-12 Hampshire & IOW Coaching Day was held at Andover on 10 December 2011, and utilised the newly-opened indoor Strength & Conditioning facilities. 37 athletes registered (31 attended) with 18 coaches, with 2 disability Playground to Podium athletes fully integrated into the Day. The final day is scheduled for late March 2012.

MGC/CG/CB attended an England Athletics 2013-2017 Planning Meeting in London - 7 November 2011. The emphasis was largely on 'evolution' rather than 'revolution', and building on successful National/Local Coach Development Programmes, and Athletics Networks. The role of the County was perceived as critical.

A 'project' team has been formed to organise the Saucony Hampshire Grand Prix to be held at Basingstoke on Wednesday 18 July 2012. We aim to stage a high quality event show-casing the strength of Hampshire Athletics. A Meeting Manager will be appointed and the match will be staffed largely by Hampshire Officials utilising electronic timing and EDM. A full range of T&F events will be offered, with a likely start time of 5.00pm for some U11/U13 events; and the main action running from 6.30pm until late. We aim for full Schools involvement. BMC will be contacted to stage some fast paced races.

Sport England have awarded Sport Hampshire & IOW 35,000 to introduce 1100 new recreational runners into the sport by April 2013. A part-time coordinator will be appointed to initiate new beginner's courses with Clubs, Leisure Centres, Local Authorities and other providers. With the strength of the County Road Running Sub Group and its 30 constituent Clubs- it was suggested that it would be desirable to manage this work through the Network.

The Hampshire & IOW Sports Awards are being held at St Mary's Stadium, Southampton on 21st March 2012. Nominations for Hampshire & IOW residents have to be received by 27th January latest. A number of excellent candidates were debated.

Action:- Nomination forms to be submitted for Officials (E&T Williams); Nick Percy, Junior Sportsman; Andy Vernon, Emma Pallant, Louise Damen, Senior Sportsman & Woman; Mick Woods, Performance Coach; Ray Watkins, Masters Sportsman; Freya Jones, Junior Sportswoman; Ray Scovell Service to Sport; Iain Murdoch, Senior Volunteer; Hayley Lovett, Junior Volunteer; AFD Cross Country team, Senior Team. MGC will 'top and tail' all nomination forms on receipt.

The status of the SEAA Senior T&F Championships was discussed. There was general agreement in the need for competition 'pathways' from School/Club to County - Regional - National - International. It was noted that coaches/athletes planning a competitive season normally take a view as to the likely target peak competition for each athlete. For some it is the County Championships; but for others it is the SEAA Championships. In 2011, 80% of senior athletes who participated in the SEAA Championships did not go on and compete in the EA Championships which was held in a Southern location (Bedford). 80% of senior athletes in the EA Championships had previously participated in the SEAA, demonstrating the value of Area Championships as a 'stepping stone'.

email:- michael.coker@hants.gov.uk or visit the website:- www.sporthampshireiow.co.uk

England Athletics:

Christine Benning presented a comprehensive written report. Christine highlighted the continuing England Athletics 'Are You Ready' Try Athletics campaign capitalising on the Olympics to recruit new athletes and volunteers into the sport, and ensuring Clubs are prepared for the anticipated influx into athletics.

Ray Scovell (IOW) and Hayley Lovett (Havant) had collected their S.E. England Athletics Awards for Volunteering.

Full details are available from cbenning@englandathletics.org.

Future reports will also be published on the county website.

AGM Date:

See details below.

Hampshire AA Nomination for President 2012/13:

A vote was taken and everyone agreed that the nomination for Christine Weeks be endorsed by the Executive Committee.

AOB:

It was agreed that an item will be added to the AGM agenda with a proposal to change the counties name to:- Hampshire Athletics

Date of AGM

16 March 2012
Park Suite, Fleming Park, Eastleigh
7.30 pm

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