Hampshire Athletics - Executive Committee
Minutes of meeting held on Friday 10 May 2013
Fleming Park, Eastleigh

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Pam Rogers, Mike Williams (Secretary), Christine Weeks, Michael Coker, Graeme Lowndes, Mary Goater, Reg Eade, Christine Benning, Eileen Williams, Terry Williams, Colin Goater (Chair), David Vosser, David Churcher, Richard Pearson


Doreen Old, Alan Cropp, Mike Barratt, Mary Axtell, Betty Tabor, Richard Dean (Treasurer), John Lofts, Sheena and John Fitzmaurice

Minutes from Meeting on 11 January 2013:

Minutes accepted.

Matters Arising:

No matters arising.

Secretary: Mike Williams

There was a proposal to locate the Senior Inter Counties at a permanent venue (as with the U13 Match). The suggestion was that Lee Valley be used and counties were canvassed for their thoughts on this. All agreed this was a good idea.

Email received from West Wight Road Runners Treasurer, very disappointed that his previous queries sent last year regarding 'what they gain' from affiliating to the county were not answered. Mike Williams will reply to this asap. Please see again details below.

What Clubs gain from affiliating to Hampshire Athletics

Clubs who pay their affiliation fee to Hampshire Athletics gain access to a broad range of high quality and well organised competitions, along with experienced Hampshire Technical Officials being provided to assist at the many road races that take place throughout the year, along with the Cross Country and Track and Field events. This includes:-

  • Hampshire Athletics Sportshall League (4 matches)
  • Hampshire Athletics Cross Country Championships
  • Hampshire Athletics Road Race League
  • Hampshire Athletics Track & Field Championships
  • Hampshire Athletics Quad Kids Championships
  • Hampshire Athletics Multi Events
  • Disability Athletics Competitions
  • Inter-Counties Competitions
  • Officials provided for Club, Open, League & County competitions
  • Officials provided for Road Races
  • Hampshire Athletics web site - Directory/ Contacts, Club Information, Links, Event Calendar
  • Beginners Running Programmes
  • Officials Evenings/Mentoring
  • Coach Mentoring
  • Coaching Days
  • Coaching Bursaries
  • Coach Workshops and Education
  • Flying Coach Visits
  • Links to Hampshire Schools

Treasurer: Richard Dean

A grant up to 750.00 is available from England Athletics towards the staging of the T&F Championships; this will be applied for by Mike Williams, on behalf of Richard who is in unwell and in hospital.

Funding for Future Professional Support

A meeting to be set up with Julie Amies at Hampshire County Council to discuss this important issue.

Finance and Sustainability Sub Group: Michael Coker

The next sub group meeting will take place on the 3 June. A full report will be available at the county meeting in July.

2013 Track & Field Championships: Richard Dean, Mike Williams and Christine Weeks

Multi-Event Championships: 10k Road Race: Quad Kids Events: 6 May 2013

Thank you to everyone who ensured the day was a great success; special thanks must go to Alison Friend who ensured timings of all the events ran like clockwork! However the day was marred by Richard Dean being taken ill at the end of the day and having to be taken to hospital. Richard manages all of the results so we were not able to finalise all of the Multi Events results. The U13 and U15 boys trophies were able to be presented by our President Mary Axtell, the remainder of the trophies will be presented at the T & F Championships.

Richard is still in hospital undergoing further tests, and everyone present sent their best wishes and hoped he makes a speedy recovery.

On the 9 May a very curt email was received from Jonathan Quint, Marketing Manager of our Sponsors, Saucony. Understandably Jonathan was extremely angry that Asics tape was being used for the 10k road race; this in fact was being rectified before the race started, but too late, as our Sponsors had already seen this! If this happens again they will terminate their contract immediately! Michael Coker phoned Jonathan at once and offered an immediate and unreserved apology on behalf of Hampshire Athletics. Christine Weeks to ensure the correct tape is used at the forthcoming T & F Championships.

Track and Field Championships: 25 and 26 May 2013

Doreen Old sent her good wishes and hopes the two day Track and Field Championships are a great success.

The on-line entry system is proving to be very successful. As Richard who manages the entry systems is unwell, a planning meeting will take place to discuss how best to proceed with the two day championships.

Cross Country Championships: Pam Rogers, Championship Secretary

The date for the championship will be 4 January 2014, venue Eastleigh.

Pam proposed that U11's championship races be introduced in 2014, competitors must belong to Hampshire Affiliated clubs, all agreed to this. Pam will produce the criteria required for this event.

Update Selection Criteria for CAU Inter Counties Championships - Young Athletes

It was agreed that the following updated selection policy is applied to all age groups up to and including U17s:

Hampshire Athletics will endeavour to select the strongest teams from available athletes who have competed at the Hampshire Athletics Cross-Country Championships.

Athletes wishing to be considered for selection are expected to take part in our cross-country championships. However, other athletes who have entered but not competed on the day through illness or injury may also be considered for selection.

Athletes who are unable to compete through non-availability but wish to be considered for selection must notify the team manager preferably before the championships.

The first 5 athletes to finish in the Hampshire Athletics Cross Country Championships will gain automatic selection, a further seven athletes will be selected for each age group.

Then performances at the following events will be assessed;

  • Hampshire Schools Championships
  • Hampshire League performances
  • Inter Counties Southern Championships held in December
  • Southern Championships held in January
  • UK Cross Challenge events

Out of the twelve athletes entered in each age group the final eight to run will be selected by Hampshire Athletics team managers following the final selection race, which is the Southern XC Championships in January.

The starting pen order will be determined by the team managers.

Proposal to send an invitation to the Mayor of Coutances for a team to compete in Hampshire

Colin Goater, Technical Race Director for the Great South Run, suggested that the team be invited to compete in the Bupa Great South 5k Run in October; all agreed to this. Graeme Lowndes will contact the Mayor with this proposal.

Joint Technical Officials Report: Eileen & Terry Williams

The summer selections have now been emailed out for Hampshire Athletics and Hampshire Schools events. In addition the Officials Directory was also mailed out and reduced in size to show just name, phone and email address as agreed by our sub-committee.

We delivered Level 2 Officials Courses and Health & Safety Courses in Jersey on the weekend of 20th and 21st April although once again England Athletics were found wanting in the supply of the resources which left us short of folders and some that were received were incomplete. This has been taken up with England Athletics who will now have to post the missing items to the candidates, so much for being cost conscious. We thank Janet Smith, Steve Baldwin and Alison Friend for all their work over the weekend as Tutors. In addition Terry flew to Guernsey early Sunday morning to deliver a H & S Course returning to Jersey by midday. Another problem encountered was that the H & S disc from UKA was corrupt so we had to deliver without the PowerPoint!

City of Portsmouth AC apparently held a Level 1 Course in April of which we were unaware and England Athletics are still awaiting the relative forms. We would ask all Clubs to ensure that Courses in the County are routed through us and in any case the South East Regional Cofsecs do not think this course is relevant for adults!

Additionally in conjunction with Pam Rogers there will be a Level 2 Endurance and Risk Assessment Courses on 9th June at Eastleigh, all on the England Athletics website and we all hope for a good attendance.

We held our Annual Officials 'Get Together' in early April with over 50 and Guest Speaker was David Littlewood MBE. Additionally Steve Snodden and Chas Harvey did a presentation on the 'Misuse' of radios which should improve communication at the County Championships. Our thanks to Michael Coker and the Athletics Network for all their support. The Sinfield Trophy was presented to Debbie Percy and also a framed certificate to Mary Axtell who is retiring from Officiating after many years good service. We are hoping to present the Phillips Trophy at the County Championships. The bi-annual Officials Newsletter was circulated in April.

The Multi Events went well and our thanks to Alison Friend, Event Referee, for making it all work and we have some comments from her to fine tune next year. It as such a shame that Richard was unwell and all Officials wish him a speedy recovery.

Road Running Report: Colin Goater

Road Running in the County continues to flourish and the Hampshire Road Race League remains one of the most successful leagues in England.

Sportshall: Michael Coker

The 2012/13 league has been very successful, with an increase of competitors for all of the four matches. Special thanks must go to Carol Quinn who with her hard work and commitment ensures the league goes from strength to strength! Mary Axtell the new County President had an enjoyable day presenting medals at the final match in Andover.

Development: Michael Coker

Development iniatives take place throughout the county on a regular basis.

Please contact Michael for further details at - michael.coker@hants.gov.uk

England Athletics: Christine Benning

Updates are always shown on the county website - www.hampshireathletics.org.uk.

Christine can be contacted at - cbenning@englandathletics.org


A question was asked to enquire if the county would be prepared to finance the cost of some of the venues for the Hampshire XC League matches. Pam Rogers who is one of the secretaries for the XC league felt very strongly that this matter should not be discussed at this meeting, but questions should be raised at the forthcoming Hampshire XC League AGM, where future funding is in fact an item on the agenda.

Dates for your Diary

Committee meetings will be held on:-

  • Friday 12 July
  • Friday 13 September
  • Friday 8 November
  • Friday 10 January 2014

Park Suite, Fleming Park Leisure Centre, Eastleigh, at 7.30 pm

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