Hampshire Athletics - Executive Committee
Minutes of meeting held on Friday 9 May 2014
Fleming Park, Eastleigh

Download minutes as Word document
Download minutes as PDF


Mike Williams (Secretary), Michael Coker, Richard Dean (Treasurer), Pam Rogers (President), Christine Weeks, Mary Axtell, Betty Tabor, Alan Cropp, David Churcher, Mary Goater, Colin Goater (Chair), Christine Benning, James Broadey, David Vosser


Reg Eade, John Lofts, Sheena Fitzmaurice, John Fitzmaurice, Kathy Bailey, Tim Wilding, Mike Barratt, Terry Williams, Eileen Williams, Richard Pearson, Cliff Manton

Minutes from Meeting on 10 January 2014:

Minutes accepted.

Matters Arising:


Secretary: Mike Williams

Six counties have replied with regard to the U17 Inter Counties Match that Hampshire are hosting on the 20 July, still waiting to hear back from Kent. Aaron Bennett will confirm if he is able to continue as a team manager.

Details received re the SEAA U15/U20 Inter Counties on the 3 August.

As club members of Havant AC assist with the Sportshall League Match in November, a request was made that this does not clash with The Hayling 10, which will be taking place on the 30 November. Michael Coker will ensure that this request is considered.

Please see below a request sent to Mike Williams from Henry Szwinto. If your club is interested please do email Henry, his address is:- henryszwinto@hotmail.com

I have been around the road running scene now for nearly 20 years and am currently president of New Forest Runners but I am also a keen photographer. I am interested in producing some high quality action shots including some from unusual angles or using multiple exposures or long exposures. These kinds of photos would not be suitable to a competitive environment because I would simply get in the way but they would be possible with willing subjects at a training meeting or on an individual or small group basis. I would prefer to work with younger adult athletes probably (but not exclusively) in the 19-28 age category. If anybody is willing to help me either as an individual or a club I will gladly give them access to the images for their own personal use or on their websites.

I am generally flexible with my time and travel is not a problem.

If anybody wants to see some of my work they can go to my website (although it does need some updating) henryszwintophotography.moonfruit.com

Treasurer: Richard Dean

Download Treasurer's Report (PDF)

Finance and Sustainability Sub Group: Michael Coker

The next meeting is scheduled for June.

Track & Field Championships: Richard Dean, Mike Williams and Christine Weeks

Multi Event Championships: Quad Kids Events: Date: 5 May

The Technical Officials worked exceedingly hard throughout the day to ensure the day was so successful, a huge thanks to them all! A detailed report has been received from the Event Referee, Alison Friend, with suggestions for 2015, a meeting will now take place shortly with the championships sub committee to discuss this report. We must also say thank you to Mary Goater, who assisted with all of the athletes registrations in the track room, this was very hectic at times, and to our President Pam Rogers, for presenting the trophies and medals for the Championships and the 2013/14 Sportshall League Teams.

Track and Field Championships: Date: 24 and 25 May

Venue: Mountbatten Centre, Portsmouth

673 entries have been received so far.

Mike Barratt has kindly agreed to be at the MBC track, to site the temporary timekeepers stand, and cabin for the photo finish team.

It was agreed that all press/official photographers will have to report into the track room where they will be issued with a hi-viz jacket and safety guidelines. This will ensure the technical officials know the photographers have been approved, and will then allow them access to the track and field areas.

Cross Country Championships: Pam Rogers

Date for the championships is 3 January 2015 at Eastleigh. Pam reported that she is already in discussion with Eastleigh Running Club members with regards to the staging of the championships next year, she thanked them for their continuing support.

Team Managers:

Full details have been circulated to the relevant team managers for the U17 Inter Counties Match taking place on Sunday 20 July, Mountbatten Centre, Portsmouth.

Full reports are published on the website:- www.hampshireathletics.org.uk

Joint Technical Officials Report: Eileen & Terry Williams

Sadly Stephen Sear, a qualified Track Judge and Timekeeper passed away suddenly on 29th April, only 37. Our thoughts are with his family and we held a minute silence before the Multi Events at Portsmouth. Details of funeral arrangements are awaited.

The summer appointments have been circulated and are also on the website and our thanks to Richard Dean for doing this and also opening up a Schools tab. This has already brought forth enquiries from parents and coaches. We have also now returned the Franking Machine as we have little use for it especially as this year we have emailed the Officials Directory thus making a big saving on postage and printing.

Our Officials did a super job at the Multi Events with some young new Officials performing well and we hope to continue in this vein at the main Track & Field Championships. However, there was a problem with one particular photographer at the Multi Events and we have forwarded a synopsis of an email from Ian Friend, Meeting Manager at the Track & Field Championships, to Christine and Mike. We agree with Ian's comments and were witness to this photographer's disregard of requests from Officials. We would strongly recommend that only Press/Media accredited Photographers be allowed into the Competition Area wearing an identifiable high viz jacket. When they sign in they should also be given a copy of the UKA Code of Conduct for photographers which we have emailed to Christine and Mike. Apart from the Child Protection element there is also a Safety concern. We trust that this received the support of the Committee. We emailed Christine and Mike re the poor state of the Cage landing area and also inside Shot as both areas are dangerous with a large number of holes. In addition once again we will need the back straight roped off to cover the outside Shot right down and past the 200m start. Also the grass area beyond the finish line will need roping off back to the cycle track.

We held our 9th Annual Officials 'Get Together' at Basingstoke Hockey Club on 28th March and our thanks to Michael Coker and the Hampshire & Isle of Wight Athletics Network for their support. Guest Speaker was Malcolm Rogers, Chair of UKA Technical Advisory Group and was also very involved with the delivery of athletics at London 2012. He came down from Sheffield and spoke about his career in athletics which was very well received. The Sinfield Trophy this year for service to Hampshire Officiating went to Pam Bungay and the Phillips Trophy for the young Officials went to Jack Messenger.

Sportshall: Michael Coker

The 2013-14 Hampshire Sportshall season finished on a very high note with the County U13 Girls team winning the UK National Final at Sports City Manchester on 5-6 April 2014, with tremendous performances from all 12 Hampshire girls. This is the 3rd year running we have won the National title. The U15 Boys finished 3rd, just 4 points (in 1200+) away from winning the age-group. Ellie Hodgson (Southampton A.C.) won the UK U15G All Rounder Champion trophy.

Development: Michael Coker

The 3rd Hampshire County Coaching Day was held at Winchester Stadium on 22nd March, focussing on planning ahead for the 2014 T & F season for athletes and their coaches. The day was attended by 51 athletes and 15 coaches, with highly positive feedback received.

The 9th Annual Hampshire Officials evening was held at Basingstoke Hockey Club on 28th March. Over 60 Officials attended with Malcolm Rogers (Chair of UKA Technical Advisory Group) as guest speaker.

Emma Roach has now been appointed as Saucony UK Marketing Director (replacing Jonathan Quint, now promoted to European Marketing Director). MGC will be meeting them shortly to plan ahead for future development of the Hampshire Athletics/Saucony business partnership.

The 2014 Saucony Hampshire Grand Prix events have been finalised as 16 July, Basingstoke; and 31 August, Southampton. Entry forms are now circulating for the Basingstoke event, with online entries via Richard Dean. Both events will include Wheel Chair Races, and the Archer Weir academy are actively promoting.

We plan to launch wheel chair racing shortly at a new centre in Portsmouth, with chairs on order, and new coaches actively sought.

The Athletics Festival for children with Severe Learning Difficulties is at Portsmouth on 4th June 2014.

The School Games (formerly Parallel Games) is at Aldershot on 20 June 2014. The event will include a new Quad Kids competition in 2014.

email address for Michael is :- michael.coker@hants.gov.uk

Road Running: Colin Goater

The AGM will be taking place on the 26 May, where the fixtures for 2014/15 will be decided.

Full information is available on:- www.hrrl.org.uk

England Athletics: Christine Benning

Please see latest report on:- www.hampshireathletics.org.uk

email address for Christine is:- cbenning@englandathletics.org



Future meeting dates for your diary

Friday 11 July
Friday 12 September
Friday 14 November
Friday 9 January 2015
Venue: Park Suite, Fleming Park Leisure Centre, Eastleigh, at 7.30 pm

Download minutes as Word document
Download minutes as PDF